Staff proof-readers and why they are needed
29 February 2016
This is a little post for all you yearbook editors who are confused about staff proof-readers and what their role in the yearbook is. You’ve probably spotted them mentioned on your To-do checklists or you might have been discussing this with your yearbook coordinator 
A yearbook is a great way to celebrate the greatness of your year group and we hate to hear of people spoiling that experience for others with hurtful (intentional or otherwise) comments. A staff proof-reader can help you read over the final content of the book before it is printed to ensure everything in it is suitable. As a representative of the school, they will also be able to confirm they are happy with how the schools branding has been used and give final sign off to print.
If you plan to use your school name, logos or imagery, you will need to get a member of staff to confirm they will either:
A) proof-read the yearbook on behalf of the school
OR
B) authorise you or another student editor to approve the content on behalf of the school
Failure to provide these details can result in delays to your print and delivery dates so it’s best to let us know who will do this for you as soon as you can. We can ensure they have everything they need for when the time comes to print Rest assured your project won’t be taken away from you and you can let us know who will do this via chat, email or phone. All we need from you is the name of the staff member you are nominating and their contact email (preferably their school email address for ease).
Remember teachers have lives too so telling us who your staff proof-reader is on the day of your print deadline will not be helpful. They will need time to proof-read and get online so it’s best to ensure they have access to do this at least a week before your print deadline just in case they suggest any changes.
If your print deadline falls over a school holiday, it is your editing team’s responsibility to check the staff proof-reader will be available to review the final draft during this time. They will need to log in to the book to click a confirmation button and if we cannot reach them, your project will be delayed!
If you’re set on making your book completely separate from school, you will need to create what we would can an unaffiliated yearbook. Click here for more info about this process
